B2B QUOTE CHATBOT BY VIRTINA
Turn Your Catalog Into a Quoting Machine.
A guided chatbot that captures complete quote requests from your buyers — so your team spends time quoting and closing, not chasing missing specs.
200+
B2B Sites Built
~40%
Fewer Clarification Emails
2–3x
Faster Quote Turnaround
THE PROBLEM
Most Quote Requests Die in the Inbox Before They Ever Get Priced.
❌ Today’s Process
- 1Buyer downloads a PDF catalog
- 2Buyer emails part numbers and rough quantities
- 3Your team follows up for missing specs
- 4Response time stretches. Buyer shops elsewhere.
✓ With the Chatbot
- 1Buyer guided through your structured catalog
- 2Chatbot enforces required specs, qty, timeline
- 3Complete quote request lands in dashboard instantly
- 4Your team quotes before competitors read the email.
SAMPLE QUOTE REQUEST
What Your Team Receives — Complete, Priced, Ready.
Quote Request
QR-2025-4812
Ready to Price
Product | Series 4V Pneumatic Valve |
|---|---|
Specs | 150 PSI · ½" NPT · Stainless Body |
Quantity | 500 units |
Company | Texaro Industries LLC |
Contact | James T. · Procurement Manager |
Certifications | ISO 9001 Required |
Unit Price | $18.40 / unit |
Est. Total | $9,200.00 |
Submitted 2 min ago · Rep notified · Quote back in < 2 hrs
EVERYTHING YOU NEED
Six Capabilities in One Embeddable Widget.
No developers, no platform migration.
AI-Powered Chat
Natural language product search helps customers find exactly what they need instantly.
Quote Builder
Customers build quotes directly in the chat. No more back-and-forth emails or phone calls.
Easy Catalog Upload
Upload your product catalog via CSV. The system parses and indexes everything automatically.
Smart Search
AI understands product specifications, part numbers, and technical requirements.
Quote Dashboard
Track and manage all quote requests from a single, intuitive dashboard.
Instant Notifications
Your team is alerted the moment a quote is submitted — via email, CRM, or ERP. No polling, no delays.
GET UP AND RUNNING IN MINUTES
No Developers Needed.
Upload your catalog and embed a single line of code. That’s it.
1
Sign Up
Create your account and tell us about your business.
2
Upload Catalog
Upload a CSV of your products. We handle the rest.
3
Embed Widget
Copy a single script tag to your website. Works on any platform.
4
Start Selling
Watch leads and quotes come in through AI-powered chat.
HOW IT WORKS
Five Steps From Browse to Quote-Ready.
The chatbot asks the right questions in the right order, then delivers a complete quote request to your team — nothing missing.
1
Buyer searches or selects from your catalog
Your product data, structured and searchable — no more PDF downloads.
2
Chatbot captures required specs
You define the fields. The chatbot enforces them so nothing arrives incomplete.
3
Quantity and specifications are locked in
Every quote request arrives with exactly what your team needs to price accurately — no guessing, no follow-up.
4
Buyer submits company and contact details
Qualified leads, not anonymous emails. Every request is attributed from the start.
5
Structured quote routes to the right sales rep
Instant notification, centralized dashboard, zero inbox chaos.
BEST FIT
Built for Catalog-Driven B2B Sellers.
If quoting is the sale — not checkout — this is designed for your workflow.
Manufacturers
Custom specs, lead times, and volume tiers.
Distributors & Wholesalers
Large catalogs, customer-specific pricing, alternates.
Industrial & OEM Suppliers
Compliance requirements, certifications, long procurement cycles.
Negotiated Pricing Models
No public prices, no checkout. Full pricing control retained.
Approval-Based Quoting
Multi-step approvals, volume tiers, sales engineer sign-off.
Multi-Market Operations
Different specs, currencies, or delivery requirements by region.
BEFORE VS AFTER
The Operational Difference — in Numbers.
Real improvements reported by teams after implementing structured quote capture.
Metric | Manual Quoting Today | With B2B Quote Chatbot |
|---|---|---|
Missing info per quote | 3–5 fields average | ✓ Near zero |
Clarification emails | 2–4 per cycle | ✓ ~40% reduction |
Quote cycle start time | 24–72 hours | ✓ Immediate |
Avg quote turnaround | 4–7 days | ✓ 2–3x faster |
Quote request visibility | Fragmented email threads | ✓ Central dashboard |
Pricing control | Controlled (with delays) | ✓ Fully controlled |
Buyer experience | Slow, uncertain, unclear | ✓ Guided, fast, confident |
COMMON QUESTION
Not eCommerce. No Checkout Required.
This is pure quote automation for negotiated B2B sales. You don’t need to change your pricing model, publish prices, or rebuild your entire site.
Does Not Require
Does Deliver
IMPLEMENTATION OPTIONS
Two Ways to Get Started.
Pick the path that matches where your website is today.
Add the Chatbot to Your Existing Site
Best when your website is stable but quoting is still manual. No site rebuild needed.
Most Popular
Build a Full B2B Website Foundation
Best when your website is outdated or hurting buyer confidence.
READY TO FIX YOUR QUOTING WORKFLOW?
Your Website Should Be Your Best Sales Rep.
If your team is still chasing missing specs and quoting from email threads, you’re leaving deals on the table. Let’s change that.
No public pricing. No checkout. No ecommerce platform required.
FAQ
The chatbot is designed to guide users toward a structured quote. However, if a request falls outside standard parameters, the bot captures the lead details and the specific inquiry, routing it to your sales team as a "Custom Inquiry" so a human can step in immediately.
No. For the standard implementation, you simply embed a single line of script (similar to Google Analytics) into your website’s header. It works on WordPress, Magento, Shopify, BigCommerce, or even custom HTML sites.
Yes. The chatbot can send quote requests directly into your existing workflow via email or through integrations with major CRM and ERP platforms. This ensures your sales reps are notified the moment a high-value lead submits a request.
- Widget typically 3–6 weeks to structure your data and configure the bot.
- Full B2B Website Build typically 8–12 weeks if you are also upgrading your site architecture.
You can upload a new CSV file at any time through your dashboard. The system will re-index your products, automatically updating specifications and part numbers across the chatbot interface.
That is exactly what this is built for. You define the "required fields" for each category. The chatbot will not allow a user to submit a quote request until they have selected the necessary PSI, material type, or dimensions, ensuring there is no missing information.
Most delays stem from "clarification loops" (emailing back and forth over missing specs). By enforcing a complete data set at the point of entry, your team can move straight to pricing. Users report a 2–3x faster turnaround because the "prep work" is handled by the AI.
Absolutely not. It empowers them. Instead of acting as data entry clerks chasing missing part numbers, your sales reps can focus on negotiating and closing high-value contracts.
